Executive Personal Assistant to Event & Reservation Director - FINNS Beach Club

Join Finns Bali, a premier beach club and lifestyle destination, as the Executive Personal Assistant to the Event & Reservation Director. This is a unique opportunity to support a high-level executive in a dynamic, fast-paced environment where luxury hospitality meets cutting-edge technology. Based in Bali, Indonesia, Finns Bali is known for its stunning beachfront location, world-class amenities, and vibrant social scene. As the Executive Personal Assistant, you'll be at the heart of Finns Bali's operations, ensuring seamless coordination between the Event & Reservation Director and various departments.

Finns Bali is more than just a beach club; it's a lifestyle destination that offers a wide range of experiences, from exclusive events and private parties to wellness retreats and luxury accommodations. The Event & Reservation Director plays a pivotal role in curating these experiences, and your daily tasks will revolve around supporting their vision. You'll manage the Director's calendar, organize events, coordinate with vendors, and ensure that all reservations are handled efficiently and professionally.

📋 Tanggung Jawab Pekerjaan

• Manage the Event & Reservation Director's calendar, ensuring all appointments and meetings are scheduled and attended.
• Organize and coordinate events, from small gatherings to large-scale parties, ensuring they run smoothly and meet the Director's vision.
• Coordinate with vendors and service providers to ensure timely delivery of services and materials.
• Handle all reservations, from event bookings to accommodation requests, ensuring a seamless guest experience.
• Assist with the Director's travel arrangements, including flights, accommodations, and ground transportation.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Manage the Director's correspondence, including emails, phone calls, and other communications.
• Assist with the Director's personal needs, such as arranging for dry cleaning, gifts, and other personal requests.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Hospitality Management, or a related field.
• Minimum of 5 years of experience in a similar role, preferably in the hospitality or event management industry.
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to work well under pressure.
• Familiarity with event planning software, such as Cvent or Eventbrite, is a plus.
• Knowledge of the Bali region, including local customs, culture, and business etiquette, is highly desirable.
• Ability to work independently and as part of a team, with a flexible and adaptable attitude.

🛠️ Keahlian

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